Privacy Policy

LAST UPDATED: October 28, 2016

EPL Archives, LLC and its affiliates (“EPL,” “we, ”us“, “our”) are concerned about online privacy issues and wants you to be familiar with how we collect, use and disclose information we gather through our web site located at (the “Site”). This Privacy Policy (the “Policy“) describes our practices in connection with information that we collect from you through, or in connection with, the Site or any EPL Systems (as that term is defined in our Terms of Use that are also published on the Site, the “EPL Systems”). This Policy does not govern our collection of information through any other web site, or by any means other than those described above. By accessing or using this Site or any EPL Systems, you agree to accept the practices described in this Policy. If you do not agree to accept the practices described in this Policy, you are not authorized to, and may not, use this Site or any EPL Systems. Please note that you do not have to use the Site or any EPL Systems to submit work requests or other information to do business with, EPL or any of its affiliates.

Changes to this Policy. We reserve the right to change this Policy at any time in our sole discretion, and any changes will be effective immediately upon posting on this Site. You can determine when this Policy was last revised by referring to the “LAST UPDATED” legend at the top of this page. Use of the Site or any EPL Systems following posting of such changes constitutes your acceptance of the revised Policy then in effect.

Location of the Site. The Site and all EPL Systems are owned and operated by EPL from the United States of America. If you are visiting this Site from a country other than the country in which EPL’s servers are located, your communications with us may result in the transfer of information across international boundaries. By visiting this Site and communicating electronically with us, you consent to such transfers.

Information Collection and Use. EPL receives and may store any information you enter on our Site or through any EPL Systems or provide to us in any other way (for example, through email). In addition to information you input or otherwise provide to us, we also collect other information, as described in this Policy, as you visit or interact with our Site and any EPL Systems.

We will collect your information when you provide it to us for any purpose and when our systems collect the information through technological means, as described in this Policy. We will use that information (i) to further the purposes for which you submitted the information to us, (ii) to allow you to establish an online account with us, (iii) to notify you of important information, or to seek additional information from you, related to any account you have with, or services or products you are receiving or requesting from EPL or any of its affiliates, (iv) to notify any EPL affiliates, or process any work requests, instructions or other information submitted by you, in connection with any services or products you are receiving or requesting from EPL or its affiliates, (v) to allow EPL affiliates to do any of the foregoing (and we will share your personal information with our affiliates for such purposes), (vi) for our internal business purposes, such as data analysis, audits, enhancing our Site or the EPL Systems, improving the services or products offered by EPL or its affiliates, and identifying usage trends, and (vii) as otherwise permitted in this Policy.

We may use your personal information to let you know about general updates concerning EPL or its affiliates, to let you know about services or products available through EPL, its affiliates, or any of their business partners, and to otherwise keep you informed of matters we believe will be of interest to you. If you do not wish to receive the types of communications described in the immediately preceding sentence, you may “opt-out” by contacting us as provided in the “Contacting Us” provisions at the end of this Policy. Please understand, however, that certain communications may concern or otherwise affect an account you have with EPL or its affiliates, and you will not be able to opt-out of receiving those communications.

We may also require or permit you to submit credit card or other payment information, or other financial information, in connection with any fees we may charge for your use of the Site or any EPL Systems, or in connection with any services or products you request or are receiving from EPL or any of its affiliates (in which case we may share such financial information with our affiliates).

In addition to the information you input or otherwise submit or transmit to us, when you visit or interact with the Site or the EPL Systems, we may collect information from you through various technological means. Some examples are:

Server Log Files and IP Addresses – We identify and log your Internet Protocol (IP) address (a unique number that is automatically assigned to the computer you are using) in our server log files whenever you visit the Site or any EPL Systems, along with the time(s) of your visit(s) and the page(s) that you visited. We use your IP address, and the IP addresses of all users, for purposes such as calculating Site or EPL Systems usage levels, helping diagnose problems with our servers, and administering the Site and the EPL Systems.

Environmental Variables – We may also collect certain device or environmental variables, such as your MAC address, computer type (Windows or Macintosh), screen resolution, OS version, Internet browser, and Internet browser version. We use this information to, among other things, help us better interact with you during your visits and to otherwise stay informed about the manner in which our visitors are accessing the Site and any EPL Systems.

Cookies – We may use “Cookies” on the Site and the EPL Systems. Cookies are data that a web server transfers to an individual’s computer for recordkeeping purposes. We use cookies to identify your computer and to facilitate your interactions with the Site and the EPL Systems (by, for example, recording your preferences or making certain features of the Site or the EPL Systems work better). If you do not want information collected through the use of Cookies, your web browser may enable you to decline and/or disable Cookies, but please realize that declining or disabling cookies from the Site or any EPL Systems may result in the Site or the EPL Systems not functioning properly.

Pixel Tags – We may also use so-called “pixel tags”, “web beacons”, “clear GIFs” or similar means (collectively, “Pixel Tags“) in connection with some web pages and HTML formatted e-mail messages to, among other things, compile aggregate statistics about usage and response rates. A Pixel Tag is an electronic image that is ordinarily not visible to Site visitors and may be associated with Cookies on the visitors’ hard drives. Pixel Tags allow us to count users who have visited certain pages of the Site or the EPL Systems, to deliver branded services or products, and to help determine the effectiveness of promotional or advertising campaigns. When used in HTML formatted e-mail messages, Pixel Tags can tell the sender whether and when the e-mail has been opened.

While the information collected through the technological means described above is generally not personally identifiable (meaning it does not identify you personally), we may combine personally identifiable information with other types of information we collect from you, and in such a cases, we will treat that combined information as personally identifiable information under this Policy. We may aggregate information we collect, and use such aggregated information for internal purposes to stay informed about the users who are visiting or using the Site or any EPL Systems (for example, we may use collected information to calculate the percentage of our users who have a particular telephone area code). Additionally, we may share with any other party, and use for any purpose, any such aggregated information, or other information, that does not personally identify you.

Third-party Service Providers. EPL works with third-parties who provide services including, but not limited to, data analysis, website hosting, credit card processing, email services, conducting surveys, and other services related to the Site or the EPL Systems. Your personal and financial information (as well as other types of information) may be collected by or shared with such third-parties for the purpose of enabling these third-parties to provide such services, and in some cases your information may be retained or used by such third-parties. Additionally, such third-parties may use one or more of the technological means described above to collect information. We will make commercially reasonable efforts to prohibit, through contractual requirements, these third-parties from using your personal or financial information for any purpose other than fulfilling their obligations to EPL, but we cannot guarantee that such third-parties will not use your information for other purposes.

Assignment or Sale. We may transfer any and all information that we collect from you to a third-party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of EPL business, assets or stock (including without limitation in connection with any bankruptcy or similar proceedings).

Law enforcement; Emergencies; Compliance. We may disclose your information to others as we, in our sole discretion, believe to be necessary or appropriate (i) under applicable law; (ii) to comply with legal process (iii) to respond to governmental requests; (iv) to enforce our Terms of Use; (v) to protect our operations; (vi) to protect the rights, privacy, safety or property of EPL or its affiliates, you or others; and (vii) to permit us or our affiliates to pursue available remedies, limit potential damages or otherwise defend against any claim brought against any of them.

Third-party Links. The Site and the EPL Systems may contain links to third-party web sites. These linked sites are not under EPL control and we are not responsible for the privacy practices or the contents of any such linked site, or any link contained in any linked site. We provide such links only as a convenience, and the inclusion of a link on the Site or any EPL Systems does not imply endorsement of the linked site by EPL. If you provide any information through any such third-party web site, your transaction will occur on such third-party’s web site (not this Site or any EPL Systems) and the information you provide will be collected by, and controlled by, the privacy policy of that third-party. We recommend that you familiarize yourself with the privacy policies and practices of any such third-parties. PLEASE NOTE THAT THIS POLICY DOES NOT ADDRESS THE PRIVACY OR INFORMATION PRACTICES OF ANY THIRD-PARTIES.

Security. We have certain security measures and tools, such as firewalls, in place to help protect against the loss, misuse and alteration of the information under our control. Unfortunately, no data transmission over the Internet or data storage system can be guaranteed to be 100% secure. As a result, although we strive to protect your information, we cannot ensure or warrant the security of any information you transmit to us through or in connection with the Site or any EPL Systems or that is stored by us. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), you must immediately notify us of the problem by contacting us in accordance with the “Contacting Us” provisions described below (note that if you choose to notify us via physical mail, this will delay the time it takes for us to respond to the problem).

Changing Your Information. If you would like to review, correct, update or delete any personally identifiable information that you have previously provided to us through the Site or the EPL Systems, you may do so (i) for account contact information, by updating your online account profile, and (ii) for all other personally identifiable information, by contacting us as described below; however, please realize that we may retain your information for regulatory record-keeping purposes, to comply with legal obligations, to resolve disputes, to enforce our Terms of Use (or to allow our affiliates to enforce the Terms of Use). Additionally, while we will otherwise attempt to assist with any such changes or deletions, there may be residual information that will remain within our databases and other records, which will not be removed. These provisions also apply to any termination of your online account for any reason (by either of us). Please note that we are not responsible for removing information from the databases of third-parties.

Jurisdictional Issues – The Site and all EPL Systems are controlled and operated by EPL from the United States. EPL does not represent or warrant that the Site or any EPL Systems are appropriate or available for use in any particular jurisdiction. Those who choose to access the Site or any EPL Systems do so on their own initiative and at their own risk, and are responsible for complying with all local laws, rules and regulations. Use of the Site or any EPL Systems is subject to the Terms of Use located on the Site.

Contacting Us. If you have any questions regarding this Policy, please contact us by e-mail at Please note that e-mail communications will not necessarily be secure; accordingly you should not include credit card information or other sensitive information in your e-mail correspondence with us. You may also contact us by writing to EPL Archives, LLC, P.O. Box 1253, Sterling, Virginia 20167 – U.S.A., or by calling us at +1 (703) 435-8780